How are electronic signatures better than traditional paper signatures?
If you’re on the fence about whether or not you should adopt an electronic signature service for your organization, here are a few things you should consider:
1. Electronic Signatures are More Efficient & Simplifies the Process
Consider the process your team is currently using whenever you want to sign a contract the “old-fashioned” way. You have to first print the contract out, apply your signature(s), and scan the document so it can be emailed to the next party; or you may mail it, which can take a few days to arrive. Then you and your team have to wait until the remaining party(s) go through a similar process before everyone has a signed, final copy of the contract. It’s exhausting!
DottedSign eliminates this archaic process through automation. Simply create the contract and assign signature and other input fields and press “Send.” That’s it! Then our service takes it from there. Each recipient gets the document to be signed via email - which includes reminders if one party loses the email in their inbox. Once each party applies their signature and adds any other relevant information, everyone involved in the process automatically gets a final, signed copy of the document for their records.
2. Electronic Signatures are More Secure
Your team can rest assured when using DottedSign. Our process is more secure than the traditional method signing documents thanks to our use of blockchain technology, digital identity certificates, and document encryptions. Each of these adds layers of security to prevent tampering with the terms in a contract. If any changes are made after a signature is added, the document is rendered invalid.
You’ll be able to easily prove the legitimacy of signed documents with the digital audit trail, which keeps a detailed record of every step from creation to the final signature.
3. Electronic Signatures can be Completed Anywhere
You and your team can save more time by adapting an electronic signature service. The modern workplace involves operating on the go or even remotely - especially in the midst of the Covid-19 pandemic! DottedSign works on any browser (mobile and desktop) and is available for download on both iOS and Android devices - making it easier than ever to sign documents wherever your team is working.
4. Electronic Signatures are Better for the Environment
Consider the amount of paper that goes into every iteration of each contract your team signs. Or think about the fuel consumed when mailing a document at the post office. Making the shift to an electronic signature service is one incremental step your company can take towards becoming a more environmentally conscious organization.
And as an added bonus, consider the effect of eliminating paper consumption and postage on your team’s bottom line. It’s a win-win!